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| MAVA Response to the 2004 Volunteer
Management Capacity Study |
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| August 10, 2004 |
| Katie Campbell, CVA |
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| Dear Katie: |
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On behalf of the Minnesota Association for Volunteer
Administration (MAVA), congratulations on the outstanding work you
are doing in regard to coordinating From Research to Action: A Unified
National Response to the 2004 Volunteer Management Capacity Study.
It was wonderful to be a part of one of your recent focus groups.
MAVA also applauds the study sponsors: The UPS Foundation, Corporation
for National and Community Service, and USA Freedom Corps for commissioning
the Urban Institute study. In recent months, MAVA has been developing
and stepping up efforts to advocate for many of the ideas expressed
in the report with an eye toward capacity building for volunteer
programs.
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Following you will find additional comments on
behalf of MAVA in regard to the study and in response to your request
for review and reaction:
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The profession of volunteer resources management
must be more broadly recognized as a legitimate and essential
function.
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A very critical issue is the lack of funding to
support the infrastructure for volunteer administration and volunteer
resources managers. Many organizations do not have the funds to
hire a volunteer resources manager or even provide the match funds
for national service participants, let alone defray the expenses
of their volunteers. Beyond this, very limited resources are available
to support local connector organizations and volunteer resource
centers.
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A new mindset is called for about the importance
of investing in volunteer administration, volunteer resource managers
and related resource organizations. We are heartened to learn
that new funds are about to be made available nationally for the
purpose of building volunteer management capacity. However, unless
there is substantial funding that is disseminated nationwide and
reaches a wide spectrum of organizations, including local level,
direct service organizations and grass roots organizations, it
will be difficult to achieve the change called for in this report.
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With regard to connector organizations, in addition
to strengthening existing volunteer resource centers, funds are
needed to assure distribution of connector organizations statewide.
Connector organizations are necessary in both rural and urban
areas and must reach communities of all sizes. These connector
organizations need the training, experience and expertise required
for success. Experienced volunteer resources managers and experts
in volunteer resource management must be involved in the training
and support of these organizations.
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Professional associations play an instrumental
role in preparing, training and motivating volunteer resources
managers. They help to build and promote the body of knowledge
about best practices, and bring together leaders in the field
to advance the profession. They too are in need of resources to
fulfill their mission.
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Volunteer resources managers often have other
responsibilities and assignments tagged onto their jobs. And,
people in other positions, often have volunteer resources management
responsibilities tagged onto their jobs. The role and responsibility
of the volunteer resources manager parallels other significant
positions within nonprofit organizations, yet volunteer resources
managers often are paid substantially less. If best practices
are to be implemented and maintained, more dedicated time for
this purpose and a salary that matches the level of responsibility
of the position are essential.
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With regard to national service participants assisting
volunteer resource managers, a realistic view of what is possible
is needed. Consideration must be given to the quick turnover of
people who are placed in these roles and the initial training
that is required for effectiveness. It is critical to assure that
anyone who is assisting others in establishing systems within
volunteer organizations is thoroughly trained and has the experience
and expertise for success. The credibility of the value of volunteers
within organizations, effective operation of volunteer programs,
and impact and retention of volunteers is at stake. Given that
volunteer programs are currently under-resourced, funds are needed
for the purpose of building up volunteer program efforts with
professional on-going staff members.
In the event that there is a national service placement, the volunteer
resources manager must have discretion as to the role and responsibilities
of the national service participant, while working with the participant
in a mutual way to assure a meaningful placement. Where national
service participants are placed, they must supplement and not
supplant the paid volunteer resources manager.
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Benchmarks, outcome data, and research are sorely
needed. Funding is necessary to accomplish this, as well as to
assist organizations to measure the impact of their own volunteer
programs.
Once again, thank you for the opportunity to comment
on this timely study. MAVA greatly values the information acquired
through the study process. Please let us know how we can be of further
assistance.
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| Best wishes on your endeavors. |
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| Sincerely, |
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Paula J. Beugen, Public Affairs Chair
Minnesota Association for Volunteer Administration |
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